Using fields with Auto-text commands
Add fields to the content of an Auto-text command to hold the place of information that varies from one document to another.
For example, you could use fields for:
- Each element of an address on a mailing label
- The recipient’s name in a form letter
- Cost breakdowns or surcharges in an invoice
Setting up your fields
In your Auto-text content, enter square brackets to indicate a text field.
|
Text field |
Example |
|---|---|
| Blank text field – empty brackets noting a text field to be filled in | Dear [], |
| Named text field – brackets containing a placeholder describing the text field | Dear [name], |
| Default text – brackets containing a default value for the text field | Dear [customer], |
Navigating fields and specifying their values
When you insert your Auto-text into a document, you see your text fields marked by brackets.
Example:
[first] [last]
[street]
[city], [state] [zip]
[United States]
To fill in the text fields
- Select a text field:
- Say First input field to jump to the first text field.
- Say Next / previous input field to jump between text fields.
- Do one of the following:
-
Dictate the text you want to enter in its place.
Example: With [first] selected, say James.
- Say Accept default to use the default value entered.
Dragon highlights the contents of the text field, including the brackets.
Example: With [United States] selected, say Accept default.
Dragon replaces the contents of the text field with what you dictated (or the default text), and no longer considers it an input field.
When you are done, the example Auto-text will look something like this:
James Smith
123 Main St.
Springfield, MA 01111
United States